Privacy Policy

Privacy notice

This page explains why information is collected about you and the ways in which this information may be used: this is called a Fair Processing Notice or Privacy Notice.

It is designed to inform you about how Leicester Sexual Health and Midlands Partnership NHS Foundation Trust are complying with the General Data Protection Regulation (GDPR) 2018, the UK Data Protection Act 2018 and the Access to Health Records Act 1990.

We aim to update this information from time to time to reflect any changes. It also explains how you can access or get copies of your information held by the Trust.




Trust Midlands Partnership NHS Foundation Trust
Our site The Leicester Sexual Health website
GDPR General Data Protection Regulation

Why we collect and use your information

We ask information about you so that you can receive the appropriate care and treatment. We keep this information, together with details of your care, because it may be needed if we see you again, and allows continuity of your care. If you have a complaint regarding this care, we will also collect any data you provide to us.

We collect your personal information if you apply for a job or to volunteer with our service. We also collect your information if you work for us. 

As data controllers under the GDPR we process personal data (under Article 6) and sensitive data which the GDPR terms as Special Categories (under article 9).

Personal data is defined as information relating to a living individual that can identify them. Examples include name, date of birth, NHS Number or a combination that can also identify an individual. Special Categories are defined as: race, ethnic origin, politics, religion, trade union membership, genetics, biometrics (where used for ID purposes), health, sex life and sexual orientation.

Records about you are used by those caring for you to:

  • Provide a good basis for all healthcare decisions by you and care professionals
  • We may offer you services, referrals or information based on your profile
  • Enable you to work in partnership with those providing care
  • Make sure the care we provide is safe and effective care
  • Work effectively with others providing you with care
  • Remind you about appointments

Others within the Trust and the NHS may also need to access records about you to:

  • Check the quality of care (called clinical audit)
  • Protect the health of the general public
  • Keep track of NHS spending including goods and services the Trust provides
  • Manage the health service
  • Help investigate untoward incidents, complaints or legal claims
  • Teach healthcare staff
  • Help with research. If we need to use information that identifies you, for more than your direct care or to check the quality of that care, we will always seek your consent beforehand.
  • To keep you informed of the work of the Trust such as new services and to carry out surveys.

Leicester City, Leicestershire and Rutland health authorities will never collect personal information about you without your knowledge, and will only use that information for a known reason. Information provided will not be passed to outside organisations, agencies or individuals, unless there is a legal requirement to do so.


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Generally, cookies are very useful and are a common method used by almost every website you visit because they help to make your online experience as smooth as possible. For security reasons, many websites will not function at all without the use of cookies (or other similar technologies, such as “web beacons” or “tags”). If you prefer, you can restrict, block or delete cookies by changing your browser settings but that may mean that the site won’t work properly. For more information about cookies and their impact on you and your browsing visit

External links

Our site may contain links to third-party websites. If you follow a link to an external website from our site, please note that they will have their own privacy policies in place and will be subject to separate terms and conditions. We do not accept any responsibility or liability for these sites.

Google Analytics

Our website uses Google Analytics to track how visitors use our site. This process uses cookies to recognise returning visitors. For full terms of the Google Analytics process, please see the Google Analytics privacy policy.

The information collected via this mechanism is used so that we can compile reports to help us improve our site. The cookie collects information in an anonymous form, including the number of visitors to our site, where visitors have come from and the pages they visited.

The Trust's full Privacy Notice

To view the Trust's full Privacy Notice, which contains further information on how we gather, define and use your data and information, please visit their website by clicking here.

You can also download GDPR leaflets from the Midlands Partnership NHS Foundation Trust below. 

Trust GDPR Leaflet 1.pdf

Trust GDPR Leaflet 2.pdf

Last updated 04/05/2022

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